Today, it seems like everyone has the right event planning software for your business. But do they really know what software is right for your business? Have they taken the time to determine what your specific needs are? Chances are the answer to both questions is no. Then how will you know which event planning software is right for you? There are many types of event planning software available. Depending on what you want the software to do for you, will determine how much you need to spend.
Determine What’s Important to You when Selecting Event Planning Software
There’s a saying that no two people’s needs are the same. That can also be applied when looking for event planning software. Before you spend money on event planning software, you really need to determine what it is you’re going to use it for.
Here are a few questions that you should think about before you make your decision:
- Do you need the software to interact with your company’s software?
- How much automation do you require?
- What type of tracking do you require for your delegates/invitees?
- What are your specific operational needs?
- What reports do you require?
Some planners won’t necessarily have an immediate answer to the first three questions. They are important, however, as these features can drive the cost up. If you are really looking for basic software to help plan your events, then integrating, automation and real time tracking may be features you don’t need. If your operational needs (checklists, for example) and reports are the most important aspects, then you can probably get some very good event planning software at reasonable costs.
Ask if You can Test Drive Event Planning Software
Of course I’m always a bit skeptical when someone tell me they have exactly the event planning software that I need for my business. How did they determine that? I usually ask a potential supplier what it is about their product that sets them apart from their competition. If the answer that I get is more about how bad their competitors are than how good their event planning software is, than my guard usually goes up. Today, the most common type of software is, meaning that the software resides on a server rather than your hard drive. A negative for this type of software is that customization can be limited. A plus is that updates are preformed regularly which means that you always have the most current version running. Another positive is that you can access your software anywhere where there’s an internet connection. Most people seem to agree that the positives outweigh the negative.
Most event planning software companies do offer a “test drive” period. I always take advantage of this offering. If the company thinks its software is that great, then offering a free trial should not be a problem. There will always be those that take advantage of free offers. But I think the good outweighs the bad and in the end the company benefits more by offering this free trial.
When you ‘re looking for the right event planning software for your business, be sure to determine what your specific needs are before you purchase. And don’t be afraid to ask for a test drive. Doing so may just save you a bundle.