When your boss told you it was your responsibility to plan the next meeting, you freaked out. You weren’t sure what to do and how to go about doing it. But most importantly, you didn’t want to mess up.
So you spent months planning it and you’re sure you’ve got everything right. You agonized over every decision and second guessed yourself on most of them. But after asking questions and determining the needs of your company, you’re sure you booked the perfect hotel. It’s right in the heart of an amazing area with all of the amenities that your boss asked for. So what if meetings aren’t their specialty, the contact person has been great and you feel like everything is ready to go. You’ve double checked, confirmed and approved all of the details. What could go wrong?
But when you show up your contact person is nowhere to be found (yikes) and all of sudden they are telling you that the property is over booked. But don’t worry, the hotel assures you that they can accommodate both you and the other group booked into the space (double yikes). “This happens all of the time” they tell you. “You won’t even notice the difference.” But you will. And you do.
And that’s every meeting planners nightmare. Arriving at the venue and being told that there is a problem (or double booking) with your confirmed space. What’s a planner to do?
Hopefully, that’s a scenario that you will never have to deal with! But take a look at what happens when one company meeting doesn’t go quite as planned, courtesy of our friends at Hyattmeetings.com.