{"id":957,"date":"2024-04-12T10:40:06","date_gmt":"2024-04-12T10:40:06","guid":{"rendered":"https:\/\/mastertheevent.com\/?p=957"},"modified":"2024-04-12T10:40:06","modified_gmt":"2024-04-12T10:40:06","slug":"key-items-for-an-event-planner-contract","status":"publish","type":"post","link":"https:\/\/mastertheevent.com\/key-items-for-an-event-planner-contract\/","title":{"rendered":"Key Items for an Event Planner Contract"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-661fb28399a5c\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-661fb28399a5c\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mastertheevent.com\/key-items-for-an-event-planner-contract\/#An_Party_and_Event_Planner_Contract_Sets_the_Tone_of_Your_Relationship\" title=\"An Party and Event Planner Contract Sets the Tone of Your Relationship\">An Party and Event Planner Contract Sets the Tone of Your Relationship<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mastertheevent.com\/key-items-for-an-event-planner-contract\/#If_Everything_Goes_Well_Youll_Never_Look_at_Your_Event_Planner_Contract_Again\" title=\"If Everything Goes Well You\u2019ll Never Look at Your Event Planner Contract Again\">If Everything Goes Well You\u2019ll Never Look at Your Event Planner Contract Again<\/a><\/li><\/ul><\/nav><\/div>\n\n<p>Someone once told me that they view contracts like a divorce is to a marriage \u2013 you only need to review the contract if something is going wrong. And let\u2019s face it we\u2019ve all entered many contracts where, after we\u2019ve signed and agreed to everything, we\u2019ve never looked at it again. And that\u2019s really the goal with event planner contracts as well. But before you get to the point where you don\u2019t have to look at your event planner contract agreement anymore there are few things that you need to be aware of. Or, more specifically, there are a few things that you need to make sure are covered in your event planning contracts.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"An_Party_and_Event_Planner_Contract_Sets_the_Tone_of_Your_Relationship\"><\/span>An Party and Event Planner Contract Sets the Tone of Your Relationship<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>If you\u2019re like me you hate the contract stage. To me it takes the warm and fuzzy relationship that you\u2019ve built and turns it in to a period of technical bullet points which often don\u2019t sound very accommodating. It always baffled me that you can buy or sell a house, worth hundreds of thousands of dollars, with a two or three page contract. But you may have an event that\u2019s worth tens of thousands of dollars and find that you have a 5 to 10 page contract to cover all of the details. When did we become so technical? But if you look at an event and party planner contracts as documents that basically confirms how your business relationship will move forward then it\u2019s a good idea to get everything covered and signed so that you can go back to servicing the event itself.<\/p>\n\n\n\n<p>I also recommend that you look at various sample contracts for event planners as there are many free event planner contract templates available on the web for you to review.<\/p>\n\n\n\n<p>There are key issues that you do need covered in contracts for event planners. I guess this is where that technical stuff comes into play. However whether you\u2019re the event planner or the client of the event planner you do want to make sure the following items are covered in your contract;<\/p>\n\n\n\n<p><strong>Deposit and Payment Schedule<\/strong>&nbsp;\u2013 here you don\u2019t want any surprises as this could have an adverse affect on your cash flow. You want to make sure both sides are on the same page when it comes to finances. A good event planner contract will have a clear outline of how much will be paid before the event. And these payments should also have a schedule of when they are due.,<\/p>\n\n\n\n<p><strong>Cancellation Policy<\/strong>&nbsp;\u2013 like the deposit and payment schedule it\u2019s a very good idea to outline what happens if any aspect of the event is cancelled. A lot of times cancellation charges are related to how far in advance the cancellation was made. Therefore the cancellation policy along with any potential charges is a necessity for the event planner contract.,<\/p>\n\n\n\n<p><strong>Liability and Indemnification<\/strong>&nbsp;\u2013 this is where the wording get so technical that you could literally fall asleep. However, all jokes aside, this is a crucial part of an event planner contract. As the client, it\u2019s imperative to you that you know what your liabilities are when it comes to your event. And as the event planner it\u2019s just as crucial that you relate to your client what insurance their event requires. A tip on liability and indemnification is to include a cause regarding terrorism. Many groups were left with a fair amount of liability after 9\/11 because their event planner contracts did not cover acts of terrorism clearly enough.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"If_Everything_Goes_Well_Youll_Never_Look_at_Your_Event_Planner_Contract_Again\"><\/span>If Everything Goes Well You\u2019ll Never Look at Your Event Planner Contract Again<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The contract is the period in the relationship where you have to cover the \u201cwhat if\u201d scenarios. Nobody really likes to discuss legal issues or try to determine who will be at fault if certain situations arise. But these are crucial areas of an event planner contract that need to be covered. The Association for Destination Management Executives(ADME.org) deserves credit as they have been hard at work trying to streamline how and what contracts are used in the meetings and events industry. And they have made great strides in that area. It\u2019s worth a visit to ADME as you\u2019ll get many ideas for your event planner contract template there.<\/p>\n\n\n\n<p>If you\u2019re at the stage where it\u2019s time to review your event planner contract hopefully you can be lucky enough that this will be the last time you have to look at the contract. Because if it is the last time it generally means that your event was a success.<\/p>\n\n\n\n<p><a rel=\"noreferrer noopener\" target=\"_blank\" href=\"https:\/\/web.archive.org\/web\/20201030163900\/https:\/\/www.facebook.com\/sharer\/sharer.php?u=http:\/\/mastertheevent.com\/job-interview-tips-properly-ask-job-interview\/\"><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Someone once told me that they view contracts like a divorce is to a marriage \u2013 you only need to review the contract if something is going wrong. And let\u2019s<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/957"}],"collection":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/comments?post=957"}],"version-history":[{"count":1,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/957\/revisions"}],"predecessor-version":[{"id":958,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/957\/revisions\/958"}],"wp:attachment":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/media?parent=957"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/categories?post=957"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/tags?post=957"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}