{"id":831,"date":"2024-04-11T21:10:15","date_gmt":"2024-04-11T21:10:15","guid":{"rendered":"https:\/\/mastertheevent.com\/?p=831"},"modified":"2024-04-11T21:10:15","modified_gmt":"2024-04-11T21:10:15","slug":"how-a-conference-planning-checklist-will-help-ensure-your-events-success","status":"publish","type":"post","link":"https:\/\/mastertheevent.com\/how-a-conference-planning-checklist-will-help-ensure-your-events-success\/","title":{"rendered":"How a Conference Planning Checklist Will Help Ensure Your Event\u2019s Success"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-661fb29c77207\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-661fb29c77207\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mastertheevent.com\/how-a-conference-planning-checklist-will-help-ensure-your-events-success\/#Why_You_Need_a_Conference_Planning_Checklist\" title=\"Why You Need a Conference Planning Checklist\">Why You Need a Conference Planning Checklist<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mastertheevent.com\/how-a-conference-planning-checklist-will-help-ensure-your-events-success\/#Staying_Organized%E2%80%A6The_Construction_of_Your_Conference_Planning_Checklist\" title=\"Staying Organized\u2026The Construction of Your Conference Planning Checklist\">Staying Organized\u2026The Construction of Your Conference Planning Checklist<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mastertheevent.com\/how-a-conference-planning-checklist-will-help-ensure-your-events-success\/#What_to_Include_in_Your_Conference_Planning_Checklist\" title=\"What to Include in Your Conference Planning Checklist\">What to Include in Your Conference Planning Checklist<\/a><\/li><\/ul><\/nav><\/div>\n\n<p>A clear and concise conference planning checklist will not only contribute to the success of your event, but will also help keep you organized and sane\u2026both definite musts in successful conference planning!<\/p>\n\n\n\n<p>You once thought there was nothing worse than forgetting to schedule a walk through or order the speaker thank you gifts. Until the day you found yourself standing in front of a hotel with 200 attendees (that\u2019s 400 eyes boring a hole in the back of your head) as you realize you never confirmed the transportation that\u2019s now five minutes late.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Why_You_Need_a_Conference_Planning_Checklist\"><\/span><strong>Why You Need a Conference Planning Checklist<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Every event, no matter the size, has an excess of details to contend with. Transportation,&nbsp; accommodation, decor, entertainment, venues, catering and staffing are just a few of the particulars you\u2019ll find yourself dealing with.<\/p>\n\n\n\n<p>Even meeting planners with \u201cA Beautiful Mind\u201d type memories are going to miss a detail or two if not written down. But a scribbled list on the back of a soggy cocktail napkin just isn\u2019t going to cut it. The best way to an organized event is an uber organized&nbsp;<a href=\"https:\/\/web.archive.org\/web\/20210121110746\/http:\/\/mastertheevent.com\/event-planning-checklist\/\">event planning checklist<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Staying_Organized%E2%80%A6The_Construction_of_Your_Conference_Planning_Checklist\"><\/span><strong>Staying Organized\u2026The Construction of Your Conference Planning Checklist<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Begin with the end in mind.<\/p>\n\n\n\n<p>To start building your conference or event checklist, you\u2019ll need to start at the end. Determine what your end results and needs are going to be. Every facet of your program and every conference planning checklist timeline that goes along with it should be included in your checklist.<\/p>\n\n\n\n<p>You don\u2019t need to start a new conference planning checklist from scratch for every conference. You can use a basic conference planning checklist template that can easily be created on excel and then tailored to suit your needs for each individual event.<\/p>\n\n\n\n<p>Every little detail, no matter how minor, should be on your conference planning&nbsp; checklist. Because a missed deadline, detail or confirmation, no matter how small, can have a negative effect on the overall well being of your program.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_to_Include_in_Your_Conference_Planning_Checklist\"><\/span><strong>What to Include in Your Conference Planning Checklist<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Since every conference is different, every conference planning checklist will be different too.<\/p>\n\n\n\n<p>First you must determine what your level of involvement is. Do you have the full contract or one or two components of it?&nbsp; Are you in charge of accommodation? Catering? Transportation alone&nbsp; can be a minefield of details ready to be missed at every turn.<\/p>\n\n\n\n<p>Once you\u2019ve established your responsibilities, determine what the timelines are for both attendees and yourself.&nbsp; Each individual event during the conference and each individual timeline should be included in your planning checklist.<\/p>\n\n\n\n<p>When you\u2019re unsure of what needs to be included on your conference planning checklist, always err on the side of caution. It\u2019s actually a fairly simple procedure to determine what exactly should and shouldn\u2019t be included on your checklist. When considering a&nbsp;<a href=\"https:\/\/web.archive.org\/web\/20210121110746\/http:\/\/mastertheevent.com\/party-checklist-page\/\" target=\"_blank\" rel=\"noreferrer noopener\">party planning checklist<\/a>,&nbsp;<a href=\"https:\/\/web.archive.org\/web\/20210121110746\/http:\/\/mastertheevent.com\/event-planning-checklist\/\">event planning checklist<\/a>&nbsp;or conference planning checklist, if something needs to be confirmed, ordered, booked, paid, organized, purchased, reserved or approved, it should be&nbsp; on that checklist!<\/p>\n\n\n\n<p>When planning an event or conference, utilizing a detailed, organized conference planning checklist will always contribute to the smooth planning and seamless execution of all of your conference events.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A clear and concise conference planning checklist will not only contribute to the success of your event, but will also help keep you organized and sane\u2026both definite musts in successful<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/831"}],"collection":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/comments?post=831"}],"version-history":[{"count":1,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/831\/revisions"}],"predecessor-version":[{"id":832,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/831\/revisions\/832"}],"wp:attachment":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/media?parent=831"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/categories?post=831"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/tags?post=831"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}