{"id":112,"date":"2024-04-08T17:50:07","date_gmt":"2024-04-08T17:50:07","guid":{"rendered":"https:\/\/mastertheevent.com\/?p=112"},"modified":"2024-04-08T17:50:07","modified_gmt":"2024-04-08T17:50:07","slug":"3-key-areas-that-are-must-for-every-event-plan","status":"publish","type":"post","link":"https:\/\/mastertheevent.com\/3-key-areas-that-are-must-for-every-event-plan\/","title":{"rendered":"3 Key Areas That Are a Must for Every Event Plan"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-662d0931a4488\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-662d0931a4488\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mastertheevent.com\/3-key-areas-that-are-must-for-every-event-plan\/#1_Your_Event_Plan_Must_Have_a_Timeline\" title=\"1) Your Event Plan Must Have a Timeline\">1) Your Event Plan Must Have a Timeline<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mastertheevent.com\/3-key-areas-that-are-must-for-every-event-plan\/#2_Establish_Your_Event_Plan_Budget_at_the_Beginning\" title=\"2) Establish Your Event Plan Budget at the Beginning\">2) Establish Your Event Plan Budget at the Beginning<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mastertheevent.com\/3-key-areas-that-are-must-for-every-event-plan\/#3_Your_Event_Plan_Must_Focus_on_How_You_Will_Get_Attendees\" title=\"3) Your Event Plan Must Focus on How You Will Get Attendees\">3) Your Event Plan Must Focus on How You Will Get Attendees<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mastertheevent.com\/3-key-areas-that-are-must-for-every-event-plan\/#Part_of_your_event_plan_may_also_include_having_others_help_you_execute_your_event_Once_you_have_your_tasks_outlined_youll_now_want_to_assign_those_task_to_everyone_involved_Remember_to_assign_tasks_to_individuals_based_on_their_strengths_and_weaknesses_But_above_all_try_and_understand_that_youre_not_creating_an_event_plan_or_checklist_just_for_the_sake_of_having_one_Youre_actually_creating_an_event_plan_so_that_you_can_execute_a_successful_event_Whether_it_be_for_your_own_event_or_for_a_clients_event_taking_the_time_to_develop_an_event_plan_checklist_will_be_worth_the_effort\" title=\"Part of your event plan may also include having others help you execute your event. Once you have your tasks outlined you\u2019ll now want to assign those task to everyone involved. Remember to assign tasks to individuals based on their strengths and weaknesses. But above all try and understand that you\u2019re not creating an event plan or checklist just for the sake of having one. You\u2019re actually creating an event plan so that you can execute a successful event. Whether it be for your own event or for a clients event taking the time to develop an event plan checklist will be worth the effort.\">Part of your event plan may also include having others help you execute your event. Once you have your tasks outlined you\u2019ll now want to assign those task to everyone involved. Remember to assign tasks to individuals based on their strengths and weaknesses. But above all try and understand that you\u2019re not creating an event plan or checklist just for the sake of having one. You\u2019re actually creating an event plan so that you can execute a successful event. Whether it be for your own event or for a clients event taking the time to develop an event plan checklist will be worth the effort.<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n\n<p>They\u2019re everywhere. Seems there\u2019s a checklist for pretty much everything these days. A quick Google search for any industry will show you there\u2019s a checklist for everyone. Of course some checklists are better than others. Most really depend on your level of expertise to determine whether or not they\u2019ll be useful. While I\u2019m a proponent of checklists, I have an issue with some checklists that are so simple that they\u2019re pretty much telling you that you should have a checklist for your checklist. So while there is relevance to most checklists, there are three key areas that should be included in every checklist and certainly an event plan checklist.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Your_Event_Plan_Must_Have_a_Timeline\"><\/span>1) Your Event Plan Must Have a Timeline<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>At the end of the day timelines are really only worth the paper they\u2019re written on. However a timeline is probably one of the most crucial areas of an event plan, yet we devote very little time to timelines. It sounds ironic but the truth is that most of us are procrastinators of some type. So, for your event plan, take a little bit of time up front to get an understanding of just how much time you will need to devote to your event plan. Next, compare that to how much actual time you have to work on your event. If there is a difference between your budgeted time and how much time you\u2019ll actually have, then you could have a potential problem on your hands. It happens to all of us \u2013 either we run out of time when planning an event or we just did not factor enough time to do a proper job. Either way you could be in for a rough ride if you didn\u2019t properly schedule enough time to do all of the tasks necessary for a successful event.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Establish_Your_Event_Plan_Budget_at_the_Beginning\"><\/span>2) Establish Your Event Plan Budget at the Beginning<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>if you\u2019ve had the luxury of working with clients in the event industry then you know all too well how hard it can be to get a budget from those clients. Many clients are reluctant to tell you their budget at the beginning for a couple of reasons. First is that they probably fear that if they tell you how much money they have to spend on an event then you\u2019re most likely to come in at that dollar figure. The second fear is that if the event comes under the proposed budget then many clients fear that you\u2019ll simply make up the difference as profit for yourself. Yes there are companies out there that will do both of those things to their clients. And it\u2019s these types of companies that give our industry a bad name. Well any industry for that matter. But here\u2019s what I tell clients when I asked them for budget information. First you want to tell them why you\u2019re asking for their budget amount. Obviously the main reason you\u2019re asking is so that you can propose event ideas that will fall within their budget. In addition to a whole event budget I also like the client to break it down for me. And this usually takes a bit of prompting on my part. For example I like to find out from the client how much they expect to spend on transportation, food and beverage, entertainment and venue rental. The reason for this is that I can usually spot when a client is totally off base when they break their budget down. If they say they want to spend $10 per person on transportation while expecting a private highway coach then it\u2019s important to point out that their expectation is simply out of touch.<\/p>\n\n\n\n<p>For you the importance of establishing a budget for your event plan is so that you can begin to break down the various components of your event based on costs. It\u2019s a lot easier to review where you are not meeting budget if you have it broken down by the various components. Your suppliers will also either confirm that you have the right amount budgeted or explain where you are off. It\u2019ll help keep you focused on the type of venue, the type of menu, and other aspects of the event plan.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Your_Event_Plan_Must_Focus_on_How_You_Will_Get_Attendees\"><\/span>3) Your Event Plan Must Focus on How You Will Get Attendees<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Otherwise known as marketing, getting people to attend your event is what will make or break your event. This item also ties in with point number two as well. From a budget you\u2019ll know how much you have to spend on marketing your event. And one thing is certain and that\u2019s that you must have a marketing plan as part of your event plan.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Part_of_your_event_plan_may_also_include_having_others_help_you_execute_your_event_Once_you_have_your_tasks_outlined_youll_now_want_to_assign_those_task_to_everyone_involved_Remember_to_assign_tasks_to_individuals_based_on_their_strengths_and_weaknesses_But_above_all_try_and_understand_that_youre_not_creating_an_event_plan_or_checklist_just_for_the_sake_of_having_one_Youre_actually_creating_an_event_plan_so_that_you_can_execute_a_successful_event_Whether_it_be_for_your_own_event_or_for_a_clients_event_taking_the_time_to_develop_an_event_plan_checklist_will_be_worth_the_effort\"><\/span>Part of your event plan may also include having others help you execute your event. Once you have your tasks outlined you\u2019ll now want to assign those task to everyone involved. Remember to assign tasks to individuals based on their strengths and weaknesses. But above all try and understand that you\u2019re not creating an event plan or checklist just for the sake of having one. You\u2019re actually creating an event plan so that you can execute a successful event. Whether it be for your own event or for a clients event taking the time to develop an event plan checklist will be worth the effort.<span class=\"ez-toc-section-end\"><\/span><\/h4>\n","protected":false},"excerpt":{"rendered":"<p>They\u2019re everywhere. Seems there\u2019s a checklist for pretty much everything these days. A quick Google search for any industry will show you there\u2019s a checklist for everyone. Of course some<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/112"}],"collection":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/comments?post=112"}],"version-history":[{"count":1,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/112\/revisions"}],"predecessor-version":[{"id":113,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/112\/revisions\/113"}],"wp:attachment":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/media?parent=112"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/categories?post=112"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/tags?post=112"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}