{"id":105,"date":"2024-04-08T14:40:06","date_gmt":"2024-04-08T14:40:06","guid":{"rendered":"https:\/\/mastertheevent.com\/?p=105"},"modified":"2024-04-08T14:40:06","modified_gmt":"2024-04-08T14:40:06","slug":"3-audio-visual-tips","status":"publish","type":"post","link":"https:\/\/mastertheevent.com\/3-audio-visual-tips\/","title":{"rendered":"3 Audio Visual Tips for Event Planners"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-662d458730b02\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-662d458730b02\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mastertheevent.com\/3-audio-visual-tips\/#Types_of_AV_Audio_Visual_Equipment\" title=\"Types of AV, Audio Visual, Equipment\">Types of AV, Audio Visual, Equipment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mastertheevent.com\/3-audio-visual-tips\/#3_Audio_Visual_Tips_to_Keep_Things_in_Check\" title=\"3 Audio Visual Tips to Keep Things in Check\">3 Audio Visual Tips to Keep Things in Check<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mastertheevent.com\/3-audio-visual-tips\/#Many_venues_may_have_in-house_audio_visual_services_And_that_makes_sense_for_a_number_of_reasons_Working_with_a_company_exclusive_to_a_particular_venue_ensures_that_they_understand_what_works_and_what_doesnt_work_in_the_spaces_provided_But_check_with_your_venue_contact_as_not_all_venues_require_you_to_work_with_their_in-house_AV_supplier_Getting_a_meetings_audio_visual_requirements_right_doesnt_have_to_be_a_huge_undertaking_You_just_have_to_know_what_questions_to_ask_and_sometimes_who_to_ask\" title=\"Many venues may have in-house audio visual services. And that makes sense for a number of reasons. Working with a company exclusive to a particular venue ensures that they understand what works and what doesn\u2019t work in the spaces provided. But check with your venue contact as not all venues require you to work with their in-house AV supplier. Getting a meeting\u2019s audio visual requirements right doesn\u2019t have to be a huge undertaking. You just have to know what questions to ask and, sometimes, who to ask.\">Many venues may have in-house audio visual services. And that makes sense for a number of reasons. Working with a company exclusive to a particular venue ensures that they understand what works and what doesn\u2019t work in the spaces provided. But check with your venue contact as not all venues require you to work with their in-house AV supplier. Getting a meeting\u2019s audio visual requirements right doesn\u2019t have to be a huge undertaking. You just have to know what questions to ask and, sometimes, who to ask.<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n\n<p>Event AV,&nbsp;<a href=\"https:\/\/web.archive.org\/web\/20201108090523\/http:\/\/mastertheevent.com\/glossary\/av\/\">audio visual<\/a>, is a technical component of a meeting or event, but one that often has an event planner dreading. Most planners will tell you that AV equipment can chew up a budget rather quickly. While it\u2019s true that certain equipment does not come cheap, all audio visual doesn\u2019t need to be considered expensive. It really boils down to spending the time, up front, to determine one\u2019s needs and then consulting with an expert. There are many trusted audio visual companies.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Types_of_AV_Audio_Visual_Equipment\"><\/span>Types of AV, Audio Visual, Equipment<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>I recently connected with&nbsp;<a href=\"https:\/\/web.archive.org\/web\/20201108090523\/http:\/\/www.eventaudiovisual.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Event Audio Visual<\/a>, located in New England, who provided me with information and tips that can make the AV process that much easier for meeting planners.<\/p>\n\n\n\n<p><strong>Related:<\/strong>&nbsp;<a href=\"https:\/\/web.archive.org\/web\/20201108090523\/http:\/\/mastertheevent.com\/selecting-audio-visual-production-services\/\">Selecting Audio Visual Production Services for your Events<\/a><\/p>\n\n\n\n<p>The most requested AV equipment for corporate meetings are screens, projectors and wireless microphones. Other types of audio video equipment are; two-way radios, computer services, conference recording, digital signage, event staging, multimedia and video production, plasma\/LCD displays, subcutaneous interpreters, sound and light, translation equipment and video and web casting.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Audio_Visual_Tips_to_Keep_Things_in_Check\"><\/span>3 Audio Visual Tips to Keep Things in Check<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Being organized and asking the right questions are key to receiving the right AV equipment and keeping costs in check.<\/p>\n\n\n\n<ol><li>Always ask for a professional discount. If you\u2019re bringing a considerable amount of business, or repeat business, it\u2019ll be worth it for the AV company to provide a discount based on the group\u2019s overall needs. It can never hurt to ask.<\/li><li>Get a second quote. It always surprises me that an event planner will get second or third quotes for hotels and flights etc. but then quite often will only get a single quotes from many of his or her other event suppliers, including AV companies. There is nothing wrong with asking a couple of companies to bid on a piece of work. We do it for hotels and airlines. Just be fair to those companies and tell them that you are getting multiple bids and when they can expect a decision.<\/li><li>If you don\u2019t understand the technicalities, talk to somebody who does. A meeting or event planner isn\u2019t expected to know all of the technical aspects of the meeting. If you\u2019re not sure what type of equipment would be best suited to your meeting why not seek out and ask someone who does. The biggest and the shiniest aren\u2019t always the best.<\/li><\/ol>\n\n\n\n<h4 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Many_venues_may_have_in-house_audio_visual_services_And_that_makes_sense_for_a_number_of_reasons_Working_with_a_company_exclusive_to_a_particular_venue_ensures_that_they_understand_what_works_and_what_doesnt_work_in_the_spaces_provided_But_check_with_your_venue_contact_as_not_all_venues_require_you_to_work_with_their_in-house_AV_supplier_Getting_a_meetings_audio_visual_requirements_right_doesnt_have_to_be_a_huge_undertaking_You_just_have_to_know_what_questions_to_ask_and_sometimes_who_to_ask\"><\/span>Many venues may have in-house audio visual services. And that makes sense for a number of reasons. Working with a company exclusive to a particular venue ensures that they understand what works and what doesn\u2019t work in the spaces provided. But check with your venue contact as not all venues require you to work with their in-house AV supplier. Getting a meeting\u2019s audio visual requirements right doesn\u2019t have to be a huge undertaking. You just have to know what questions to ask and, sometimes, who to ask.<span class=\"ez-toc-section-end\"><\/span><\/h4>\n","protected":false},"excerpt":{"rendered":"<p>Event AV,&nbsp;audio visual, is a technical component of a meeting or event, but one that often has an event planner dreading. Most planners will tell you that AV equipment can<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"acf":[],"_links":{"self":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/105"}],"collection":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/comments?post=105"}],"version-history":[{"count":1,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/105\/revisions"}],"predecessor-version":[{"id":106,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/posts\/105\/revisions\/106"}],"wp:attachment":[{"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/media?parent=105"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/categories?post=105"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/mastertheevent.com\/wp-json\/wp\/v2\/tags?post=105"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}