As we all know, communication is the name of the game when it comes to business and the meetings industry. We are all pretty fortunate to be doing business in an era where there are so many ways to communicate and meet. Conference calls are a prime way to connect while saving time and money. Simply put, a conference call is a telephone call encompassing three or more participants. It permits for persons in various whereabouts to meet, communicate and have an exchange of ideas and information.
The Importance of Conference Call Plans – Any Rules?
There are no set and fast rules for facilitating conference calls. But as we all know, like with anything without a plan, in this case a conference calling plan, things can go south and real fast. So like with most things it is imperative to always know what you are doing and when. It can be difficult coming up with conference calling plans and scheduling real time conference calls around the timetables of others, particularly when you need to ensure everyone’s availability. And with so many various international calling plans, where is a meeting planner to start.
So first and foremost have a plan of action, a conference call plan if you will. Take in to consideration the various time zones before scheduling the call and be sure to establish the date, time and number of people participating. And definitely give all the participants ample notice of the scheduled call and be sure to provide them with any information needed, including the agenda, prior to the conference call.
Correctly managed conference calls really are a world time saver and do save time and money and can improve efficiency, boost motivation and help resolve issues while adding to the company success. However, if not properly planned…look out.
The Importance of Conference Call Plans – Have a Look and a Laugh!
Thanks to our friends at Intercall and YouTube. They share what can happen if you’re not prepared and prove why it is so important to have conference call plans before you get started.
Conference calls are a vital part of most successful businesses especially in the meeting planner world. And as we all know, success really is in the details. So to ensure you hold productive and effective conference calls always be organized and ready by having conference call plans on hand to help get you going each and every time.