There isn’t an event planner around that doesn’t learn early on the importance of an Event Planning emergency kit. Sometimes we learn in class, sometimes we learn from our peers and sometimes like me we learn on-site. And I have found that once a crisis and solution happens on site you never forget. Like the scouts an event planner learns pretty fast that you can never be too prepared or too ready. Part of the job is first predicting what could go wrong and then doing whatever possible to ensure it doesn’t. Planning an event is hard work. And there isn’t a planner around that doesn’t expect perfection and success. Now having said that it would be silly for any of us to think that every single time we’re up to bat, we’d hit a home run. And no matter what you do, sometimes you just can’t side-step a sticky situation. When things don’t go your way and those last minutes dilemmas do pop up, that’s where that motto comes in, always be prepared. The sign of a great planner are the words “here you go”.
When it comes to executing events. There is a long list an event planner must be geared up for. And being ready for just about everything tops that list. We`re often defined as all things to all people. And the “all” includes not only the clients and delegates but the suppliers and team too.
The Importance of an Event Planning Emergency Kit
An emergency is not an emergency if you’re prepared. And being organized and prepared is one of the things we do best. Whether it be minor or major, for event success it’s crucial to be able to anticipate the unanticipated. And to foresee all those things that can and may go wrong. And equally important is ensuring that your entire event team is knowledgeable and able to react to a crisis or emergency. And in those moments know exactly who to call and what to do. An event planner is like a magician, you just never know what they’re going to pull out of the hat or should I say event planning emergency kit.
What’s in your Event Planning Emergency Kit?
In the role of trouble-shooter an event planner’s purpose is to find and solve the problem before it even happens. And a multi-purpose event planning emergency kit is the key to making that happen.
Extension cord, power strip
Mixed use phone charger
Assorted tape (scotch, masking, duct, electrical, clear, Velcro)
First aid kit
Post-It, note pads
Sewing kit, spot remover
Cable ties, elastic bands
Corkscrew, bottle opener
Pins (safety, straight, bobby)
Clear polish, eye drops
Pens, pencils, markers, highlighter
Swiss army or pocket knife
Mixed use cleaner
Pain killers, antacid
Hammer, box and wire cutters, pliers, nails, screws
Ziploc and garbage bags
Lint brush, static cling spray
Stapler, paper clips
Dental floss, tooth picks
Hand lotion, baby powder, eye drops, chap stick
Back-up emergency numbers
Electrical plug adapter
Spare name badge supplies
Local cash, map, info