Planning an event takes a great deal of skill – in particular organizational skills. Working with event planning agencies can help lessen the burden of event planning. Event planning agencies offer experience and have the know-how to make any event a success. That is, of course, if you’ve selected the correct event planning agency. Like any industry there are good and bad event planning agencies.
What to Look for When Selecting Event Planning Agencies
For this post were not going to mention any specific event planning agencies by name. From time to time you may have noticed that we do profiles on reputable companies in the event planning industry. And we will continue to do that as we feel it’s important to highlight the leaders in our profession. But for this post were going to deal mainly with the type of characteristics that you should look for when selecting event planning agencies.
There are a few key characteristics that I look for in event planning agencies. Now this isn’t to say that an event planner without some of the following characteristics are bad companies and shouldn’t be hired. Rather, it’s just that we believe that any serious event planning agency would have at least one of the following attributes or characteristics.
Some attributes or characteristics of top event planning agencies are;
They are members of the industry’s leading associations. Aurora cable company should belong to an association that is recognized by the industry. Two of the largest associations in the meeting and event planning industry are MPI (Meeting Professionals International) and PCMA (Professional Convention Management Association). These associations provide education for the industry as well as certification programs (MPI).
They are members of Convention and Visitors Bureaus (CVB’s). A CVB is one of the first places that someone bringing a group to the city contacts for planning assistance. Most reputable event planning agencies are members of their local CVB’s. CVB’s provide sales initiatives, often in the forms of FAM (familiarization) trips. FAM trips are great ways that CVB’s bring potential business groups to the city. Members of the CVB’s participate in these trips by offering services to those clients.
Past client lists. All reputable event planning agencies have a long list of clients. Ask to see that list and, more importantly, contact a few of those clients to see how their event was handled. Have a list of questions or concerns done up ahead of time. As the answers to these questions will help you make your decision about which event planning agency to work with.
Event planning agencies can help make your job a lot easier. However, you do want to make sure that you match yourself with the correct company for your needs. Do your due diligence on any potential event planning agencies that you’re considering. Make sure that they have established themselves in the industry. Doing a little bit of homework on event planning agencies will help you have a stress free event.