Event planning forms are a great way to organize your event. Consider a form as an overview of the event itself. A good one will list all the components of the event along with the contact information, cost information, and completion dates.
Do You Need an Event Planning Form
Many meeting planners have told me they don’t even use event planning forms for their events. I have to admit my initial reaction was “how in the heck are you able to make sure that all aspects of your event are being covered”. They told me that they’ve done events for so long that it’s literally like clockwork for them. While I’m sure that’s true, I have to admit that, even having been in the meetings and events industry for well over 20 years now, I still use event planning forms or event planning checklists for my events. This is especially true if you have more than one event occurring at the same time. It’s also helpful to use a checklist if you have a team of colleagues working on the event together. That way it’s very clear what each person’s role is for the event.
Where to Get Good Event Planning Forms
Some people prefer to make their own event planning forms or checklist based on the way they operate. However, if you’re looking for some existing event planning forms that you can use there are a few of places that I would recommend.
Looking for a Party Planner Checklist instead? Check out our Party Planning Checklists page here.
Microsoft office’s event planning page has over 20 templates that you can choose from. Whether your focus is on the event’s budget, scheduling or ticketing, Microsoft office has event planning forms to meet your needs. And you can easily alter and customize the form for your specific needs.
Google Docs is another great resource for event planning forms. If you click on their event planning form you’ll see a template that outlines the various components to a typical event. In addition the form is set up like a banquet event order where you can indicate who the suppliers are, the costs associated with each item line and an approval process.
In addition to our own, Microsoft Office and Google Docs are two great sources for event planning forms.