Event checklists work. Well sort-of. I am definitely a proponent of using an event checklist. In a perfect world every event we plan would end in perfection. From soup to nuts there would be no problems, hiccups or malfunctions. And in the end the client, attendees and planners would be pleased as punch. But unfortunately reality and events don’t work that way. And as every event planner knows when complications materialize they don’t always introduce themselves. They just happen. And that is where the just “right for you” event checklist comes in.
Making Event Checklists Work
No matter the event type or size. Planning events definitely incudes a whole host of tasks, lists, undertakings and yes anxiety. Not to mention the emails, agenda items and deadlines. I have found success is definitely in the details. And occurs when planning, skill and effort coincide. The chances of a successful event with happy attendees and a happy event planner can happen when the event is planned well. And that is where and when an event checklist come in. It provides the perfect framework for an event. Whether you use one from your favorite industry site, app, excel spreadsheet or you just put pen to paper and create one. You’re on your way.
Getting Started with Event Checklists
When generating an event checklist, it should include all the information that is needed to successfully plan that event. Like snowflakes every event is different. So it’s imperative that the checklist items reflect the event you’re organizing. First stop, understand the event objectives and goals. Then identify the categories, tasks (pre and post), timelines, logistics and deadlines. And every other responsibility and undertaking to ensure it’s on your checklist.
Once the checklist is created, it will only do its job, if you in fact use it. And my number one tip is; as you forge ahead be sure to stay on top of things. Keep the checklist up-to-date and always track your work. When it’s all been said and done, it’s a win-win situation. Once it’s generated it not only plays the role of a checklist but a timeline as well. I have personally found that it not only can save a planner time but can save a planners butt as well.