Today’s guest post is by Deb French, Senior Sales & Marketing Communications Manager at Q Center, a 150,000 square-foot conference center in St. Charles, Illinois. Prior to joining sales and marketing, Deb was responsible for the conference planning team at Q Center, where she spent seven years working with the center”s training, meeting and event planning clients.
As every event planner knows, planning an event is a long process filled with logistics to manage, problems to solve, and schedules to develop. Luckily for meeting planners, there are apps and websites that specialize in planning, organizing, and hosting an event.
Event Planners – Find the Perfect Venue for Your Event
IACC is a great website when a meeting and event planner is searching for the right venue for their meeting. The IACC website conveniently searches for all the IACC approved conference centers around your area and lists statistics and information including catering menus, number of guest and meeting rooms, accommodations, and services.
Event Planners – Manage Seating Arrangements
Pro Party Planner is an app fit for an event planner. It allows you to design an entire venue floor plan directly from your phone or tablet, manage seating charts, and keep track of delivery times. The app makes delegating tasks simple by syncing your whole team and all of your devices to ensure everyone is on track.
Event Planners – Check in Your Guests
Make the check-in process at your event fast and simple with Check In Easy. This app helps an event planner eliminate binders and clipboards by simply scanning guests’ printable ticket upon their arrival. Easily add guests, get live stats throughout the event, and receive email and text alerts when important guests arrive.
Event Planners – Get to Know Your Venue
Event centers are embracing websites and apps to make the experience seamless for their attendees. For instance, here at the Q Center, we have a website specifically dedicated to helping attendees find their way around the conference center. The site is mobile friendly, which makes it convenient for walking from location to location. Check with your venue to see if it has an app for you or your attendees to use.