In this article, part 2 of exploring the types of event planning jobs, we’re going to take a look at the various positions required to operate and execute a successful meeting or event. Once the sales function is complete and the budgets have been established, it’s now time to execute the event. Job roles in this area of the industry are often referred to as Operations.
To read the 1st article in this series, see;
Event Planning Jobs for Meetings and Events – Operations
The Meeting Planner. Didn’t we talk about this position when we reviewed the planning side of things? Well, as we often state, a meeting planner needs to wear many hats at various stages of their meeting or event planning. Like a film or stage director, a meeting planner needs to envision the end product. As such, a meeting planner works closely with operational staff, approving and following up on the various planning aspects of their program.
Events Coordinator. Once the program is established and approved, an events coordinator is responsible for the implementation and execution stages. Sometimes, depending on the size, a meeting or event can have many events coordinators. Some may work on only one component of the program (an off-site event, for example) whereas others may act as an assistant to the meeting planner overseeing the implementation of the entire program.
Conference Services Managers (CSM’s). Like an events coordinator, the CSM is a position usually found in hotels or CVBs (Convention and Visitors Bureaus).
Supplier Operations. If a component of the meeting or event is held off-site, at a venue, supplier operations will handle the execution of the event at their venue. The venue will, most likely, have a salesperson working with the meeting planner until the contract is finalized and awarded. Then the file would be handed to an in-house operations person to execute.
Event Staff. The meeting or event may need a caterer and food and beverage servers. Guides and On-Site Staff are also required to travel with the group from the hotel to the venue. These front line positions are crucial to the success of the event.
Destination Management Company (DMC). As we mentioned in our first article, a DMC is ideal to work with because they know the key players and the latest and greatest venues. Not to mention that a meeting planner can work with the DMC to select and secure all of the other suppliers needed. One stop shopping at its finest.
There are many types of event planning jobs. Which one is right for you depends on your passions and your strengths. From the planning and selling stage, right through to the operation and execution, there are many people and skill sets required for a meeting or event to be successful.
And you thought it looked so easy.