It seems with every report and survey that screams a meeting planner is amongst the top ten best careers comes equally compelling reports that say being a meeting planner can be one of the most stressful occupations as well. As I type I can hear a rousing “exactly” from all my meeting planner friends. And no matter the career, I’ll be the first to say that every job comes with its own set of pressures and worries. And as we all know meeting planners definitely encounter and tackle some of the trickier and more demanding scenarios, and are almost always under some kind of stress and pressure to ensure success is met.
For a Meeting Planner Success is the Name of the Game!
You may wonder how a meeting planner can land on both lists. But if you have ever had the responsibility to plan a meeting or event then you know exactly how and why. As blogged a zillion times or more, a meeting planner is responsible for the planning and executing of all phases of a meeting or event. And is accountable for every single thing from budgets to site selection from negotiations to on-site coordination and everything else in between including (but not limited to) speakers, transportation, venues, menu selection and so much more. And while a career as a meeting planner comes with some gratifying and rewarding possibilities and experiences, to be successful takes a lot of multi-tasking, pedal to the metal, work. Next time you’re at an event, watch the meeting planner and all the behind the scenes craziness that goes on and you will really appreciate what it takes to achieve success.
Meeting Planner Prescription – Less Stress, Prioritize and Laugh More!
Responsible for more or less everything, a meeting planner almost always can be found right in the middle of it all. While ensuring the meetings and events are running effortlessly and efficiently and the delegates are satisfied, the meeting planner probably hasn’t eaten a “real” meal, taken a break, had a proper night’s sleep and don’t get me started on the hours. And while meeting planning can be amazingly fulfilling and a satisfying experience it can also be one of the more demanding, nerve-racking and yes stressful ones.
It has been said that for meeting planners stress is to be expected and no matter what is unavoidable. We’ve heard it before and don’t need a Doctor to tell us how bad stress is for us and the harmful influence it can have on our health. And some say the secret to managing stress is all about attitude and taking a positive approach. So if stress is in fact inescapable then why not jump the line and implement some easy to use tips.
Be Prepared – Do not, I repeat do not leave anything to the last minute. Create a to-do list and follow it. Book it, get confirmations in writing and be sure to confirm all services prior to execution. You’ll be so glad you did. The number one way to prevent stress is to be prepared.
Have a Plan B – By having a back-up plan just in case, knowing we can’t control it all will go a long way to easing stress. Concentrate on what you can manage, organize and manipulate and be assured that the Plan B is there, should you have to pull it out of your hat.
Take Care – Nourish yourself by eating right, getting enough shut eye and incorporating exercise into your routine. First instinct is to always say impossible, there is no time. But by making health top of the to-do list, we help to alleviate stress and allow more valuable time to get the work done. It’s truly a win-win situation.
Incorporate Laughter – A good laugh definitely goes a long, long way to brighten up a mood and who doesn’t enjoy a good chuckle. Whenever possible take some time for a bit of fun and a giggle, it truly will make all the difference.
In the end, it really is up to each of us to find the solutions that will help to create the job and life that works best. For all those meeting planners that still can’t see their desk or the light of day, take a minute to prioritize, shake up your routine, enjoy a laugh, get some sleep easy first steps on the road to having a happy and compatible work and personal life.