When I first started planning events event registration software was an elaborate term for an Excel spreadsheet. From those spreadsheets I remember setting up mail merge so that I could send out invitations to a large number of people with the click of a mouse. Having people RSVP online meant replying to my e-mail and then me checking them off as attending on my spreadsheet. You get the point here. Event planning tools have come a long way.
Many planners look for the all-in-one event registration software. Luckily today there are a few choices available. Most event or membership management software have no upfront cost or nominal charges for using web-based software.
It’s important to utilize event planning software that is compatible, or shares information, with your social media accounts. If you want an online RSVP then it’s important that the RSVP website has the ability to send messages at predetermined times based on the actions of your invitees.
Check out this related article: Do You Use Meeting Planner Software?
Event Registration Software Increases Productivity
While preplanning is crucial to a successful event, it’s also vital that the onsite registration process runs smoothly as well. As Monica Wolyniec, Director of Marketing with Boomset, tells MasterTheEvent.com: “We like to emphasize that on-site name badge printing is far more efficient than pre-printing: the event management team (or attendee on their own using Kiosk Mode) can easily make changes and re-print as needed. It particularly comes in handy if an attendee loses or forgets their badge when returning for a multi-day event. It also cuts down on waiting for someone to search for your information: no separating the line by last name, no double or triple checking to make sure everything is spelled correctly, so it really adds value to time spent at an event, as well.”. At a recent event Boomset’s Easy Check-In & Guest List App checked in about 1,000 guests per hour!
Diligent planning = seamless execution.
As the saying goes, software is only as good as the user. While event registration software does handle a lot of organizing and following up stress, the event organizer still needs to take the time to set up all of the elements properly. By taking the time to do things right the first time planners can save a lot of headaches during the planning and execution stages of the event. The devil is in the details.