Planning conference calls is often done with productivity in mind. At first glance, conference calls are designed to allow people that work in remote areas, quite often from home offices, to get together and discuss important job tasks. It seems like a no-brainer – send out the call details, everybody dials in, discussions and decisions ensue and everybody is the better for it because they didn’t lose a ton of productivity commuting to and from a centralized meeting location.
Planning Conference Calls – Not so fast.
Anyone involved with planning conference calls will tell you that there can be several interruptions. From that annoying bell (that rings every bloody time somebody dials in) – to people typing, dogs barking and children crying in the background – planning conference calls is no easy task. As speaker David Grady demonstrates in the video below, sometimes planning conference calls can be a frustrating chore to say the least. David demonstrates what happens with interruptions and how the mediator can lose track of where he or she was in conversation.
You’ll get a few chuckles from the video above for sure. Anyone that’s ever been involved in planning conference calls will relate to this video. But the motto of the video is to make sure you set ground rules with your team on how your conference calls will be conducted. A conference call can certainly save on productivity, no doubt. Planning conference calls and in particular the format ahead of time with attendees will help ensure that they are productive.