Have you ever been asked that all important question: what are the steps to planning a memorable event and on a budget? Maybe it’s because of what I do for a living, or maybe it’s because I’m always the one running around fixing things at parties, events and weddings, but I constantly get that question in some form or another. At a recent celebration, as I was scurrying around overhauling the buffet and setting up the room, I was reminded that successful events, especially ones on a budget, don’t happen by accident.
Planning a Memorable Event on a Budget, Is it Possible?
It doesn’t matter the size of the event, time frame or type of experience, a successful happening will not be forgotten. And really despite the number of guests or budget the event planning basics remain the same. Arranging and coordinating an event takes preparation, planning and organization. And along the way making some important decisions are key too.
Planning a memorable event on a budget can be tricky but the truth is it doesn’t have to be. Creating a winning event is not all about complicated details, details, details. It’s more about a budget, an event planning checklist and a bunch of other influences and factors. And less about buckaroos, stress and worry.
Four Tips to Planning a Memorable Event on a Budget
When it comes to events on a budget we all seem to have big wants with small finances. And the best starting point is to coordinate our expectations with our budget. I can’t remember a time, meeting with a client, they haven’t uttered the words we’re on a tight budget. And even with small budgets clients always want the best.
Tip One – Establish a budget. Talk with your suppliers and vendors, find out the real costs and then set up a workable budget. Know how much you have to spend. In the long run building a budget in advance will provide the easiest way to realistically understand how much you have to spend and where you can spend it. And it goes without saying once you have that budget stick to it.
Tip Two – Know and understand the event goal. To be able to succeed and do the most with the money budgeted. It’s imperative to understand the intention and purpose of the event. More and more budgets are being reduced but planners are still expected to provide big. Identifying the goal and remembering it throughout will bring you that much closer to victory. No matter the final figure on the budget.
Tip Three – Be creative. Budgets help to establish creativeness. When it comes to budgets and assigning amounts it is important to decide what is and what isn’t key to the event. To stay within the financial plan it’s not only difficult but unrealistic to include every single want. Use your creativeness and consider the elements that are most important to the event and the ones that aren’t.
Tip Four – Work with your suppliers. Talk with your vendors. Let them know the budgets issues you are facing. As a trusted (possible) client a vendor will do their best to keep the business while accommodating the financial needs. It doesn’t always pan out but unless you have the conversation you’ll never know. Get those creative juices flowing and you may be amazed at all the outcomes a budget problem can produce.