Does party event planning have you stressed out? While there are certainly things that you must address when orchestrating an event, it doesn’t mean that it has to be a stressful ordeal . Depending on how elaborate your event will be is key in determining the amount of work required ahead of time. But do not despair, using a few simple steps as a guidelines will help ensure your party or event goes off without a hitch.
Party Event Planning-Determine Your Theme
Determining the theme for your party or event may seem like a no-brainer to many. However I’ve often talked to party planners who told me that picking the theme of their party was often one of the last task that they did. Determining the theme of your party or event at the beginning will help you in determining the location as well as what party favors or decor that you may need. A lot of people in October will obviously pick Halloween as a theme. This can be a lot of fun as long as you give your guests enough notice and make it so that they don’t have to spend a fortune to partake.
Party Event Planning-Location Location Location
Determining the theme of your party can also help make your decision easier on where to host the event. Another tip is to choose a venue that will fit your theme easily. One that you don’t have to spend a lot of money decorating.
If your party or event is going to be hosted at your house, pick a theme that won’t be too hard to execute on your end. Seasonal themes are often good selections because there are many retail places that you can buy decor without spending a fortune.
Party Event Planning-Inviting
The key to any successful party is inviting the people that you want to attend. A lot of people overlook this step as they think all of the people that they will invite will attend. Not so. And you want to time the inviting process so that it doesn’t begin to early or too late in the planning stages. A lot of people ask me if it’s important to get RSVPs. I always say yes for a couple of reasons. The obvious reason is so that you know roughly how many people to expect at your party. The second reason, and this has to do with using third-party or cloud software to invite your guests, is that you can tailor your messages. For example you can have a follow-up automated message that gets sent to the people that replied yes. And you can also have a second automated message that gets sent to people that have not replied at all. Both of these messages can be set up in advance saving you crucial time during the execution stage of party event planning. There are several cloud-based registration software that you can use that are free. EventBrite is one that I have used often for both my professional and personal use. It’s very easy to set up an account and you can get started with your invitation in no time at all. It’s also very easy to set up those reminder notices that you can schedule to be sent on specific dates. EventBrite is also equipped to collect money on your behalf (if your event is a charged event). This is particularly good if you’re doing fundraising events. Your invitees can pay by credit card yet there is no need for you to obtain a credit card merchant account in order to accept these fees. Event Brite will forward any money that you collected for your event directly to your bank account. Accounts with EventBrite are easy to set up and you could administer several events at one time.
So do not let the task of party event planning keep you stressed out. Set a few simple goals with due dates and try to stick to your schedule. Utilize automated software when you can. In no time you’ll feel the pressure lifted and you’ll feel like you’re ready to tackle your next event.