Party Checklist

Use our handy party checklist tool to keep track of your party planning tasks and to-dos. Select the event type and we'll give you a timeline of due dates so you can be well-prepared for your party.


THE BASICS

Determine the party budget. 4 weeks
Create the guest list. 4 weeks
Choose the party theme. 4 weeks
Set the party date and time. 4 weeks
Decide on the location. If the party is not at home, source and book a venue. 4 weeks
If the party is being catered, source and book the caterer. 3 weeks

GUEST INVITATIONS

Design and send birthday party invitations. 3 weeks
Handle RSVPs. 4 days

GET READY TO PARTY

Design the party menu. 3 weeks
Determine party décor and music. 3 weeks
Take inventory of kitchen necessities, party supplies and decorations.
And secure missing items.3 weeks
Source and book party rentals. 2 weeks
If you are using a caterer and/or off-site venue, call and confirm details. 1 week
Order cake (or make/freeze icing-less cake). 1 week
Buy any non-perishable food and beverages. 1 week
Follow-up with non-RSVP guests. 1 week
Buy fresh food items. 2 days
Chill beverages, unfreeze any frozen foods. 1 day
Pre-make food that will keep. 1 day
Reconfirm with caterer and venue. 1 day
Clean, organize and decorate the house. 1 day

PARTY TIME!

Pick up ice, cake and any other perishable items. Day of
Set up the space including the bar. Day of
Make the food. Day of
Put the wine and other beverages on ice. 4 hours
Set out food. 30 min
Start the music and adjust the lighting. 15 min
Have FUN!

THE BASICS

Determine the party budget. 4 weeks
Create the guest list. 4 weeks
Choose the party theme. 4 weeks
Set the party date and time. 4 weeks
Decide on the location. If the party is not at home, source and book a venue. 4 weeks
If the party is being catered, source and book the caterer. 3 weeks
If booking entertainment, source and book. 3 weeks

GUEST INVITATIONS

Design and send kid’s birthday party invitations. 3 weeks
Handle RSVPs. 4 days

GET READY TO PARTY

Choose party activities, games and goodie bag items. Get supplies. 3 weeks
Take inventory of kitchen necessities, party supplies and decorations.
And secure missing items. 3 weeks
Design the party menu. 3 weeks
Determine party décor and music. 3 weeks
Source and book party rentals. 2 weeks
Follow-up with non-RSVP guests. 1 week
If you are using a caterer and/or off-site venue, call and confirm details. 1 week
Order cake (or make/freeze icing-less cake). 1 week
Buy any non-perishable food and beverages. 1 week
Chill beverages, unfreeze any frozen foods. 1 day
Reconfirm with entertainment, caterer and venue. 1 day
Buy fresh perishable foods. 1 day
Pre-make food that will keep. 1 day
Clean, organize and decorate the house. 1 day
Set up activities and games. 1 day

PARTY TIME!

Pick up ice, cake, balloons and any other perishable items. Day of
Set up the space. Day of
Make the food and frost the homemade cake. Day of
Set out food. 30 min
Have FUN!

THE BASICS

Determine the shower budget. 5 weeks
Choose the party theme. 5 weeks
Create the guest list. Be sure to talk with the parents-to-be. 5 weeks
Set the party date and time. Should be approximately 6 weeks before the due date. 5 weeks
Register for baby gifts at the appropriate store. 5 weeks
Determine the location. If the party is not at home, source and book a venue. 4 weeks
If the party is being catered, source and book the caterer. 4 weeks

GUEST INVITATIONS

Design and send baby shower invitations. 4 weeks
Handle RSVPs. 4 days

GET READY TO PARTY!

Design the party menu. 3 weeks
Determine party décor and music. 3 weeks
Take inventory of kitchen necessities, party supplies and decorations.
And secure missing items. 3 weeks
Decide on party entertainment including baby shower games, prizes and goodie bags. And secure the required items. 3 weeks
Start now, if you plan on including baby shower goodie bags. 2 weeks
Source and book party rentals. 2 weeks
Buy any non-perishable food and beverages. 1 week
If you are using a caterer and/or off-site venue, call and confirm details. 1 week
Follow-up with non-RSVP guests. 1 week
Order cake (or make/freeze icing-less cake). 1 week
Buy fresh food items. 2 days
Buy fresh flowers. 1 day
Create guest list to track gifts party day. 2 days
Reconfirm with caterer and venue. 2 days
Pre-make food that will keep. 1 day
Clean, organize and decorate the house. 1 day
Chill beverages, unfreeze any frozen foods 1 day

PARTY TIME!

Pick up ice, cake and other perishable items. Day of
Set up the space including the bar. Day of
Make the food. Day of
Put the wine and other beverages on ice. 4 hours
Set out food. 30 min
Start the music and adjust the lighting. 15 min
Have FUN!

THE BASICS

Assist the bride-to-be in registering for wedding gifts. 5 weeks
Determine the shower budget. 5 weeks
Choose the party theme. 5 weeks
Create the guest list. Be sure to talk with the bride-to-be. 5 weeks
Set the party date and time. Should be approximately 6 weeks before the wedding. 5 weeks
Determine the location. If the party is not at home, source and book a venue. 4 weeks
If the party is being catered, source and book the caterer. 4 weeks

GUEST INVITATONS

Design and send bridal shower invitations. 4 weeks
Handle RSVPs. 4 days

GET READY TO PARTY

Design the party menu. 3 weeks
Take inventory of kitchen necessities, party supplies and decorations.
And secure missing items. 3 weeks
Determine party décor and music. 3 weeks
Decide on party entertainment including bridal shower activities and goodie bags. Secure the required items. 3 weeks
Start now, if you plan on including bridal shower goodie bags. 2 weeks
Source and book party rentals. 2 weeks
Buy any non-perishable food and beverages. 1 week
If you are using a caterer and/or off-site venue, call and confirm details. 1 week
Follow-up with non-RSVP guests. 1 week
Order cake (or make/freeze icing-less cake). 1 week
Buy fresh food items. 2 days
Buy fresh flowers. 1 day
Create guest list to track gifts party day. 2 days
Reconfirm with caterer and venue. 1 day
Pre-make food that will keep. 1 day
Clean, organize and decorate the house. 1 day
Chill beverages, unfreeze any frozen foods 1 day

PARTY TIME!

Pick up ice, cake and other perishable items. Day of
Set up the space including the bar. Day of
Make the food. Day of
Put the wine and other beverages on ice. 4 hours
Set out food 30 min
Start the music and adjust the lighting 15 min
Have FUN!

THE BASICS

Determine the party budget. 4 weeks
Decide on the location. If the party is not at home, source and book a venue. 4 weeks
Create the guest list. 4 weeks
Set the party date and time. 4 weeks
Choose the party theme. 4 weeks
If the party is being catered, source and book the caterer. 3 weeks

GUEST INVITATIONS

Design and send birthday party invitations. 3 weeks
Handle RSVPs. 4 days

GET READY TO PARTY

Take inventory of kitchen necessities, party supplies and decorations.
And secure missing items. 2 weeks
Source and book party rentals. 2 weeks
Design the party menu. 3 weeks
Determine party décor and music. 3 weeks
Order cake (or make/freeze icing-less cake). 1 week
If you are using a caterer and/or off-site venue, call and confirm details. 1 week
Buy any non-perishable food and beverages. 1 week
Follow-up with non-RSVP guests. 1 week
Buy fresh food items 2 days
Clean, organize and decorate the house. 1 day
Chill beverages, unfreeze any frozen foods 1 day
Pre-make food that will keep. 1 day
Reconfirm with caterer and venue. 1 day

PARTY TIME!

Pick up ice, cake, premade food and any other perishable items. Day of
Set up the space including the bar. Day of
Make the food and beverage mix and supplies. Day of
Put the wine and other beverages on ice. 4 hours
Set out food. 30 min
Start the music and adjust the lighting. 15 min
Have FUN!

THE BASICS

Determine the party budget. 4 weeks
Decide on the location. If the party is not at home, source and book a venue. 4 weeks
Create the guest list. 4 weeks
Set the party date and time. 4 weeks
Choose the party theme. 4 weeks
If the party is being catered, source and book the caterer. 3 weeks

GUEST INVITATIONS

Design and send birthday party invitations. 3 weeks
Handle RSVPs. 4 days

GET READY TO PARTY

Take inventory of kitchen necessities, party supplies and decorations.
And secure missing items. 2 weeks
Source and book party rentals. 2 weeks
Design the party menu. 3 weeks
Determine party décor and music. 3 weeks
If you are using a caterer and/or off-site venue, call and confirm details. 1 week
Buy any non-perishable food and beverages. 1 week
Follow-up with non-RSVP guests. 1 week
Buy fresh food items 2 days
Clean, organize and decorate the house. 1 day
Chill beverages, unfreeze any frozen foods 1 day
Pre-make food that will keep. 1 day
Reconfirm with caterer and venue. 1 day
Set-up and decorate the home 1 day

PARTY TIME!

Pick up ice, cake, premade food and any other perishable items. Day of
Set up the space including the bar. Day of
Make the food and beverage mix and supplies. Day of
Put the wine and other beverages on ice. 4 hours
Set out food. 30 min
Start the music. 15 min
Have FUN!