In a nutshell, meeting and event planning is the practice of organizing, planning and executing various happenings such as meetings, special events, conferences, product launches and seminars. And all the assorted job functions that go along with it encompassing varied and numerous responsibilities including, but certainly not limited to, budgeting, negotiating, choosing and coordinating the site location, accommodations and venues, coordinating service companies, arranging speakers, site support, transportation and a great deal of other tasks required to put on a successful meeting or event.
Meeting and event planning requires an extremely hard working individual who excels in organization, multi-tasking, resourcefulness and creativity, to name only a few. To be a success in any career it’s imperative to be at one with the basic industry essentials. And the meeting and event planning industry is no different. Undeniably, it takes a professional who possess many personality traits and performance qualities. A meeting and event planner must also be quick on their feet, a problem solver, customer service orientated, a people person, trouble shooter and a time manager extraordinaire. Meeting and event planning is definitely a fast paced atmosphere and for the planner to excel they must be on the top of their game. And that take a whole heck of a lot of experience and hours and hours (and hours!) of hard work.
Meeting and Event Planning – Lucky YOU!
Most imagine an event and meeting planner to have the ultimate best job in the world. Not only getting to attend all the greatest parties and events, but also socializing and enjoying the delicious fare while accepting all the positive accolades. NOT! And really, as all us planners know, that couldn’t be farther from the truth. The most time consuming, energy zapping, hardest work happens while in the office at our desks. Hopefully way before the actual event. Hence the moniker meeting and event PLANNING, because success is all in the planning. Don’t be fooled. Meeting and event planning is filled with a lot (and I mean a lot) of hours, energy and demanding work. But it can also be an unbelievably rewarding career.
Those willing to put in the time and effort get back just as much as they put in. But that doesn’t justify the trade-off. Successful work equals stress out life.
The Stressful Side of Meeting and Event Planning
So all that stress means meeting planners unintentionally put themselves through, not eating, exercising or sleeping properly while ensuring events all go off effortlessly and efficiently. And really there is no such thing as a nine to five day for a planner. Different day, different scenario, different hours, all adding up to a stress filled unhealthy planner.
In a recent usnews.com article, The best 25 Jobs of 2012, they rank a Meeting, Event and Conference Planner as the sixteenth best job of 2012 and the number one Best Business Job in 2012. While careercast.com notes that an Event Coordinator is number six on the list of most stressful jobs. No joke, but after all these years, one thing I know for sure is that to be a successful planner is to be a planner on the receiving end of stress, stress, stress and some more stress! Show me a meeting planner top of their game and I’ll show a professional stressed out to the gills.
The Helpful Side of Meeting and Event Planning
There are lots of things we can all do to ensure a successful work life while lowering those crazy stress levels.
Be Prepared – Check and double check all arrangements, plans and strategies before executing events. When feasible do not leave anything to the last minute.
Plan B – We always hear “Don’t stress and let go of the things we can’t control”. So take the reins of the things you can control and let go of the rest. And whenever possible, have a back-up plan.
Ask For Help – When needed, don’t be afraid to ask for some assistance. The name of the game is success and you’ll be surprise at all those who will be willing to lend a hand.
Retain Your Life – All work and no play makes a dull and exhausted meeting planner. Make the effort to have a balanced work and personal life. Don’t forget to see friends and have diversions.
Be Realistic – Strive to get a proper night’s sleep whenever possible. Experts show a definite connection between lack of sleep and stress. Also ensure physical activity is part of your lifestyle. Not only will it help rid you of all that pent up anxiety, who wouldn’t welcome some extra feeling good endorphins.
Laughter – One of the most important tips is to never forget is to inject some laughter in your work life. As the saying goes laughter is the best medicine and for me, truer words have never been uttered.
We can all easily get into a stress filled rut without even realizing it. Just because we have done things a certain way doesn’t mean we can’t change it up and break out of that groove. Shake things up a bit, relive some of that pressure, step out of the comfort zone and be realistic about what is possible to achieve in an average day. Realizing a stress free work life will inch you that much closer to happiness!