This is the second article in the series about event checklists and how to establish event objectives.
Read part one of this article: Event Checklist: Determining Your Event Objectives (Part One)
In the first article of this two-part series, I outlined event checklist tips that covered; Attractions and Tours, AV, Caterers, Decor and Equipment, Delegate Gifts and Meeting Services. These categories, as well as the ones that we’re going to talk about here, are all crucial components of an event checklist.
Related Event Checklist Articles:
Additional Event Checklist Tips to Complete a Conference or Event Program
- When considering restaurants, a planner needs to determine; how far from the hotel the group is willing to travel, the cuisine type, the meal period, prices, are private rooms required, can the group buyout the restaurant (exclusivity), is a patio required, available and is the restaurant wheelchair accessible.
- Many event planners build activities into their meeting programs to help with attendance. These can range from; sporting events, team building events, theater and other live entertainment, etc.
- In addition to airline travel event planning will, quite often, require; coaches for sightseeing tours, transportation to and from off-site events, transferring VIPs. The types of vehicles required are also crucial for this planning stage.
- Like restaurants, venues are often built into meeting and event programs because of their popularity. When considering venues a planner must consider; what style of venue will fit the group, when do they require the venue (i.e. lunch, dinner), the capacity, are outside caterers allowed, is the venue private and exclusive and is it wheelchair accessible.